Privacy Statement

Privacy Policy

Your privacy is important to International Genealogy Services Belgium BV, located in ZOTTEGEM, Elenestraat 88 (hereinafter "IGS BELGIUM BV", "we" or "our"). When you use the services of IGS BELGIUM BV, you entrust us with your personal data. This Privacy Policy aims to inform you about how we collect, use, and disclose information. This Privacy Policy applies to our website www.igs-belgium.com and all relationships between IGS BELGIUM BV and its clients, prospects, and business partners.

How is your personal data collected?

IGS BELGIUM BV processes personal data that you provide to us. Additionally, IGS BELGIUM BV may also obtain your personal data from third parties with whom you are in a relationship to ensure the delivery of our services.

Why and which personal data are processed?

IGS BELGIUM BV processes only the personal data necessary for the intended purpose. Your personal data may be used when necessary for:

• The execution of the contract you have entered into with us, including the legal obligations arising from it.
• The handling of your inquiries: identification data.

Use of personal data

The personal data collected by IGS BELGIUM BV are processed in accordance with the provisions of the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679 of the European Parliament and the Council of April 27, 2016). IGS BELGIUM BV asks for your consent before using your personal data for purposes other than those described in this Privacy Policy.

Disclosure of personal data to third parties

IGS BELGIUM BV will not disclose your personal data to third parties unless necessary for the provision and optimization of our services. If we must disclose your personal data to third parties in this context, the third party is required to use your data in accordance with this Privacy Policy. Notwithstanding the above, we may disclose your personal data:

• To the competent authorities (1) when we are legally required to do so in the context of a judicial procedure or to protect our rights;
• If IGS BELGIUM BV or nearly all of its assets are acquired by a third party, in which case your personal data collected will be part of the transferred assets. Under no circumstances will we sell your personal data to third parties.

Storage of personal data

IGS BELGIUM BV retains your personal data only for the period necessary to achieve the purposes described in this Privacy Policy. If required by law or other legal obligations, IGS BELGIUM BV may retain your personal data for a longer period.

Your privacy rights

If you wish to exercise your rights, please contact IGS BELGIUM BV using the contact details below. You have the right to:

• Access the personal data IGS BELGIUM BV holds about you.
• Rectify, complete, or update your personal data.
• Delete your personal data.
• Restrict the processing of your personal data
• Obtain the portability of your personal data.
• Object to the processing of your personal data.

IGS BELGIUM BV may refuse your request if it is excessive, requires disproportionate technical efforts, or jeopardizes the privacy of others. "Disproportionate technical efforts" include, among other things, the development of a new system, fundamental changes to existing procedures, or requests concerning data stored in backup systems.

Security of personal data

IGS BELGIUM BV takes reasonable organizational, technical, and administrative measures to protect your personal data in accordance with applicable data protection legislation. Unfortunately, no data transmission over the Internet or data storage system can be guaranteed to be 100% secure. If you believe that the security of your interactions with us is no longer ensured, please notify us immediately by contacting us using the contact details below.

Cross-border processing of personal data

Any cross-border transfer of personal data to third parties for the purposes described above is possible, including to countries or regions that have data protection laws different from those in your country. We will take appropriate measures to ensure that these data transfers always occur in conditions that offer an "adequate level of protection."

Updating the privacy policy

IGS BELGIUM BV reserves the right to update this Privacy Policy by publishing a new version on the Website. We advise you to regularly review this Privacy Policy to stay informed of any changes.

Other websites

This Privacy Policy only applies to our Website. We are not responsible for the privacy, information, or other practices of third parties, including those of third parties who manage a site to which our Website links. The inclusion of a link to another site does not imply endorsement of that site. Additionally, we may provide access to third-party features that allow you to post content on your social media accounts. Please note that all information you disclose through these features is governed by the applicable third-party privacy policy, not this Privacy Policy. We have no control over how third parties use the information you provide through these features.

Complaints

If you believe you have a complaint regarding how IGS BELGIUM BV collects, uses, and/or processes your personal data, you may file a complaint with the data protection authority.

Contact details

If you have any questions or concerns regarding the privacy of your personal data, you can contact us at info@igs-belgium.be or by mail at International Genealogy Services BELGIUM BV, Elenestraat 88, 9620 ZOTTEGEM.
Date: 07/04/2025